COVID-19 Vaccination Programme

This page contains generic documents relating to the new coronavirus (COVID-19) vaccination programme. 


Vaccine Bulletin

As the COVID-19 vaccination support bulletin is time critical, only the most recent document will be available on the Derbyshire Medicines Management website to avoid the risk of out of date versions being accessed.

NHSE & NHSI COVID-19 and Flu Vaccination Support Bulletin Date published

COVID-19 and Flu vaccination support bulletin - Issue 22

24th November 2021

National Contacts List

National Contacts List

Key Contacts for COVID vaccination sites

Key contacts for supply, ordering & delivery support, consumables, PPE and IT services

Key Contacts for Community Pharmacy sites

Key contacts for operational issues, consumables and IT queries
Data quality issues around the Covid vaccination

There is advice and FAQs from NHS Digital,

If you need further advice, contact the Vaccines Support Desk on 0300 200 1000

or the Vaccination Data Quality Support Team via email:


Vaccination Programme guidance

PHE COVID-19: vaccination programme guidance for health care practitioners

NHSE COVID-19 vaccination programme (includes trust guidance, primary care guidance, equipment and consumables and links  to other organisation vaccine information)

The legal mechanisms available for giving COVID-19 vaccines and their application

Local position statement on priority groups

JUCD Community Representative Communication Toolkit

NHSE Roving and mobile models: Standard Operating Procedure

Current Eligible Cohorts and Operational status - Correct at time of publication, weekly review. 

(a registration will need to be completed for an account)

COVID-19 Vaccination Allergy Management

Latest advice on the COVID Vaccine Allergy Advice & Guidance service

The Adult COVID Vaccine Allergy Advice & Guidance service has been paused since 05/09/2021 and as a result will no longer be visible to practices on the Electronic Referral System.

The Derbyshire Health system is working hard to restart the service during phase three of the vaccination programme. In the meantime, practices are advised to follow existing allergy guidance on who can be safely vaccinated and refer for appropriate specialist advice when the service recommences.

Children who require allergy advice for covid vaccinations can be referred to local paediatricians via the standard referral process for our main providers.

A separate communication will be issued once details of the adult allergy referral pathway phase three have been confirmed.

COVID-19: the green book, chapter 14a


COVID-19 vaccination advice for women who are, or may be pregnant

RCOG/RCM information sheet and decision aid

RCOG COVID-19 vaccines, pregnancy and breastfeeding Q&A

JCVI announcement regarding COVID-19 vaccination during pregnancy and next steps


Publication Date published

COVID-19: the green book, chapter 14a 

Updated 30 November 2021
Reducing microbial risk when transporting COVID-19 vaccines in pop up, roving, and mobile models
21 September 2021

Phase 3 booster vaccinations: Immediate action required

15 September 2021

Assuring implementation for vaccinating severely immunosuppressed individuals with a third primary dose: JCVI guidance   

Vaccinating immunosuppressed individuals with a third primary dose: JCVI updated guidance

30 September 2021

02 September 2021

Regulatory-compliant supply of COVID-19 vaccines by one NHS organisation to another

23 August 2021

Vaccinating children and young people: frequently asked questions

16 August 2021

JCVI statement on COVID-19 vaccination of children and young people aged 12 to 17 years

04 August 2021

Information for clinical staff re immunosuppressed patients

22 July 2021

First dose vaccine for those under 40 years old

13 July 2021

Using COVID-19 vaccines during hot weather

02 June 2021

Dosing information for COVID-19 Vaccines

27 May 2021

Unvaccinated adults aged 30 to 39 years who are not in a clinical priority group - Position Statement

19 May 2021

Blood Clotting following COVID-19 Vaccination (Further blood clotting information specifically for AZ is on the AZ page)

May 2021

Getting ready to use COVID-19 Vaccines in Community Pharmacies

29 April 2021

Quality Assurance Framework: COVID-19 vaccination sites

30 March 2021

COVID-19 vaccination programme: FAQ's on second doses

19 March 2021

Good governance guidance when handling multiple COVID-19 vaccines

02 March 2021

Reporting suspected COVID-19 vaccine side effects, and potential product defects or counterfeit products

16 February 2021
Guidance on shielding and protecting people who are clinically vulnerable from COVID-19 

12 February 2021

Update on needles and syringes procured for the COVID-19 vaccination programme

02 February 2021

COVID-19 Vaccine immediate use position statement

27 January 2021

Record Retention Patient Specific Directive (PSD), Patient Group Directions (PGD) and National Protocol

22 January 2021

COVID-19: vaccination programme (guidance, training resources, consent forms and letters, leaflets and posters, protocols and PGDs and programme documents)

Updated 15 January 2021

Instruction on timing of second dose of COVID-19 vaccinations

11 January 2021

Vaccinating individuals with COVID-19 or with a history of COVID-19

31 December 2020

Priority groups for coronavirus (COVID-19) vaccination: advice from the JCVI (See local statement above)

30 December 2020

Advice for pharmacy professionals on giving COVID-19 vaccine legally

26 January 2021

Giving vaccines legally: mechanisms and application (Advice for each healthcare professional group)

26 January 2021

Indemnity arrangements for the COVID-19 vaccination programme

NHS Resolution - Claims management 

23 December 2020

18 January 2021

Transfer of vaccines

Midlands Region COVID-19 Vaccine Transfer Request Process

Midlands Region COVID-19 Vaccine Transfer Request Form

Updated 09 July 2021

NHSE Mutual Aid and the transfer of COVID-19 vaccines between NHS vaccination sites

Annex A: request for mutual aid/movement of vaccine

Updated 30 September  2021
Record keeping

Register to use the Insights Platform from NHS England and NHS Improvement


YouTube - Outcomes 4 health/Pinnacle


Coronavirus (COVID-19) vaccination site security

03 June 2021

Professional guidance on the safe and secure handling of medicines

December 2018
Anaphylaxis - COVID-19 Vaccines and Allergies

01 April 2021

National Link for Reporting Anaphylaxis

March 2021

Allergy Decision Tool

February 2021

Management of anaphylaxis in the vaccination setting

December 2020
Vaccine Incident Guidance - Responding to errors in vaccine storage, handling and administration

Locally adapted COVID-19 vaccination incident management process

Local COVID-19 vaccine incident reporting proforma guidance/template

Updated September 2021

Process for Reporting and Managing Clinical Incidents with Combined Needles & Syringes (CNS)

11 May 2021

Incomplete dose from vaccine leakage at the injection site

February 2021

MHRA Jan 2021 - COVID-19 vaccines (Pfizer/BioNTech and AstraZeneca): current advice

Recent advice from the MHRA on the COVID-19 vaccines authorised for use in the UK, including advice for people with allergies an for women during pregnancy and breastfeeding. Further information is also included on reporting potential defects. (Page 9)

26 January 2021

Vaccine incident guidance responding to vaccine errors

22 January 2021

NHSE&I Management of COVID-19 vaccination clinical incidents and enquiries

18 December 2020

Cold Chain Storage

Quality Improvement Alert – Cold Chain Management of COVID-19 Vaccines

20 May 2021

Storing COVID-19 vaccines in the fridge: best practice

Updated 29 January 2021

Vaccine in Cool Box Temperature Monitoring Sheet

21 January 2021

Using Nomad Cool boxes for vaccine storage

24 December 2020

Guides to support best practice for use of fridges and cool boxes in the vaccine cold chain

23 December 2020

Policy for maintaining the vaccine cold chain primary care

18 December 2020
Workforce and training

Future NHS - COVID-19 Training guidance summary, reminders and top tips

28 June 2021

FutureNHS - COVID-19 Workforce and Training Workstream Toolkit

28 June 2021

Checklist for Pharmaceutical Oversight when using Multiple COVID-19 Vaccines

18 February 2021

COVID-19 Vaccination programme

Updated 15 January 2021

E-learning for Healthcare

Vaccinator training requirements


COVID-19 Vaccinator competency assessment tool

Vaccinator training log

8 December 2020

Future NHS Collaboration Platform (will need to register for account)

Business Continuity  

Business Continuity checklist in relation to safe and secure handling of vaccines

(for embedding in to local site plans)

December 2020


Derby and Derbyshire CCG

Derby and Derbyshire CCG

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